Five Things You Probably Didn't Know About Writing An Impressive Japanese-style Resume

Five Things You Probably Didn't Know About Writing An Impressive Japanese-style Resume

Are you job-hunting in Japan and struggling to write a Japanese-style resume? 

No worries, we’ve got you covered! This article will walk you through the process of writing an impressive Japanese-style resume!


What is a Japanese-style resume? 

A Japanese-style resume, 履歴書 (Rirekisho) in Japanese, is a document that consists of your educational background, work experience, and personal information such as name, date of birth, and contact information. 

Writing an impressive Japanese-style resume will make you more attractive to the companies you're applying to. 

We've compiled a list of the five writing tips and two creative ideas on writing an exceptional resume in the article for you! 

Resume structure 

First, let’s understand the structure of a Japanese-style resume!

A Japanese-style resume is made of the five main sections: 

Basic Personal Information

The first section of the resume is where you fill in all basic information, including (1) the resume submission date, (2) full name (氏名), (3) nationality (国籍), (4) date of birth 生年月日 - age(年齢, (5) gender (性別), (6) current address (現住所), (7) telephone number (電話), (8) email address (メールアドレス –), (9) contact (連絡先), (10) photo. 

Japanese-style resume

Source: Gtalent.

Academic/Work History

In the next section of the resume, you can list all relevant academic background (学歴) and work history (職歴).

Japanese-style resume

Source: Gtalent.

Licenses or Qualifications

The license or qualifications (免許・資格) section gives you room the impress recruiters with your language and specialization skills.

Japanese-style resume

Source: Gtalent.

Special Skills, Self-promotion, Commuting Time (特技・自己PRなど, 通勤時間, 扶養家族)

This section gives you room to promote yourself and accumulate ​​special skills. Also, you can fill in other personal information such as commuting time and dependents.

Japanese-style resume

Source: Gtalent.

Space for Personal Requests (本人希望記入欄)

This last section is where you can express more specific requests regarding work description, work location, or salary.

Japanese-style resume

Source: Gtalent.


Now that you've got a basic idea of what a Japanese-style resume looks like, let's discover some cool writing tips to appeal to your recruiters!

Five tips to help land you a job with a Japanese-style resume

Tip 1. Ensure your resume is reader-friendly 

Make sure your handwriting is as tidy as possible if you're writing your resume by hand. Throughout the document, use Japanese honorific terms like desu or –masu and Arabic numbers (1, 2, 3).

Tip 2. Create a good first impression

Since you'll have a photo attached on the resume's first page, it'll likely be the first item that catches the recruiters' attention. 

Hence, you should include a bright and tidy photo with your resume. A photoshoot in a studio is preferable to one taken at a photo booth if at all possible. Make sure you look presentable and have a friendly grin, so you don't come across as tense. 

It's important to remember to have your photo taken three months before the submission date. If the recruiters require an electronic copy of your photo, you can save the photo in an electronic version for future reference. 

Tip 3. Make yourself reachable 

It’s crucial to have your contact information up to date. For example, you can choose to be contacted via your cellphone or landline, whichever is easier for the companies to reach you. You do not want to miss a call for an early interview or even a job offer. 

Tip 4. Show off your skills 

You may think it is hard to show off your skills in a strictly structured resume, but this is not entirely true! 

To impress employers, you can list all of your language certificates and educational qualifications in the license and certifications section. For instance, the some of the items below would catch their attention:

Tip 5. Express who you are

The section for personal statements (本人希望) and reasons for applying (志望動機) is where you shine! 

Use this area to briefly describe why you're applying for the job and what you intend to gain. Don't forget to explain why you're interested in the role, what talents and experiences you can bring to the table, and how you can help the organization in different ways.


How to write a powerful personal statement on a resume

After a great deal of research and interviews with successful people, we've combined a shortlist of how to engage the companies in knowing more about you. 

Idea 1. Show how you can integrate your passion into the job.  

In our article on 3 Lessons from Teruo Kise: Former Chairman of TOTO, we've learned that you can either love what you'll do or do what you love, depending on how you integrate the work with your interest. 

Former TOTO chairman, Kise, grew to love talking to people during a stint working in the sales department. Even though he didn't initially enjoy the role, he gradually found joy in his work. As he loved reading, he realized that the characters in his books were not so different from the new people he met every day. People were not similar, and by meeting and conversing with them, he understood them a little better, similar to how the characters are revealed through the pages. 

Idea 2. Highlight your skills and knowledge that are relevant. 

We admire Amélie Geeraert from the interview on her experience as Kokoro Media’s Editor because she's accumulated a great amount of work experience before working as an editor. 

She started with being interested in Japanese manga and video games, leading her to explore Japanese culture and participating in an exchange program. Then she expanded her working skills in different fields, from language education, fiction writing, and Japanese services. Her passions and experiences brought her to where she is today, doing what she loves and excels in. 

Bonus information:

Watch this video if you're interested in tips to nail your interview!

We wish you good luck in getting your dream job with an outstanding resume! 

Please share your thoughts on your job-hunting experience on our blog, Twitter, or Linkedin page! We’d love to hear from you! 


About MailMate!

MailMate is the ultimate virtual mailbox for Japan. We receive your mail, scan it, translate it, and store it. Then, you can read it from anywhere at any time.

Get a virtual office address and all your mail handled (we’ll even pay your bills if you want) risk-free for 30 days with our 30-day moneyback guarantee. Book a Consultation

Popular Posts

Japan’s Pension Refund for Foreigners [Step-by-Step How to Withdraw]

How to Get a Juminhyo (Resident Record) in Japan: Methods and Steps

Dog Ownership in Japan: A Manual for Foreign Residents

How to Get Married in Japan: Document Checklist + Step-by-Step Guide