Your Mail Made Digital.

We receive it. Scan it. Translate it. Store it.
Then, you can read it from anywhere in the world.

By signing up, you agree to our Terms of Service, Privacy Policy, and Handling of Personal Information.
Popular use cases for MailMate
Wondering who uses MailMate? Here are just a few of our customer profiles!
Expats in Japan
Expats leaving Japan permanently or temporarily, who need their mail forwarded or accessible via an online dashboard.
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Business owners
Business owners who need a reputable address for company incorporation and/or a Japanese bilingual receptionist service.
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Real estate owners
Akiya, minpaku, or Airbnb owners who need a combination of mail forwarding + bill paying service so that the electricity stays on.
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Enterprise branches
Enterprise branches that want an instant presence in Japan and need a business address + someone answering their phone in Japanese.
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Here's how MailMate helps

Read your mail anywhere in the world.

No more clutter

We receive, store, and convert your mail to high-res PDFs.

Advanced search & back-up

Easily scan through your securely stored archive using text search.

The right info with the right people'

Easily share important mail with your team members, lawyers, or accountants.

Pay your bills

We’ll deal with non-English speaking organizations & pay bills on your behalf.

Everything safe in the cloud

Your physical mail is stored under lock and key. Your virtual mail is encrypted with 256-bit encryption level technology.

Onboard easily

Our bilingual team will ensure your mail is diverted to your new virtual address.

View Pricing

3 simple steps to digital mail

Step 1

Try MailMate risk free

If you're unhappy, we offer a 30-day money-back guarantee.

Step 2

Redirect your mail to your new address

We will help you switch to your new address. Just send us a picture of the postal mail that you wish to be redirected.

Step 3

Check your mail online

With 1-click, you can request to have your mail stored, scanned, shredded, or settled (if it’s a bill that’s due).

Step 4

Pay bills, offload tasks. Get things done.

Pay your bills with 1-click. Hand over tasks to our Assistant. Get back to doing what you do best.

Get Started Today
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Why Choose Us?

We do all the work for you

You don’t have the time to jump through hoops. That’s why we do everything for you. From scanning, translating, and securely storing—to shredding and even paying your invoices.

Superior customer support

If you ever have any questions, our digital mailroom customer service team are the best in the business. And, most importantly, they all speak fluent English.

Security focused

Security is our #1 priority. All your mail stays under 24/7 surveillance or can be shredded to ensure your privacy. Once your mail is digitally converted, it’s encrypted with 256-bit encryption level technology.

Absolute flexibility

Whether you’re in the office, travelling the globe, or drinking cocktails on the beach, you’ll always have 100% access to all your mail and documents.

There are two ways for us to receive your mail. 1) Submit the post office's forwarding service (change of address notification). 2) Please register your MailMate address directly with the service you are using.

Yes! With MailMate’s virtual mailbox service, users can open, scan, forward, request shredding, share, request translation summaries and bill payment, and more all from within MailMate's dashboard. Anyone who regularly uses e-mail can use it immediately.

Yes! We provide reputable business addresses in Tokyo, Kyoto, and Fukuoka that individuals can use for company registration. Please book a demo call so you can choose the best plan for your business.

Yes! We offer virtual office addresses in Japan that you can use on marketing collateral or to register your company in Japan. Please inquire about the best plan for your company.

Nope - you can pay month by month, and cancel anytime.

We’ll do our best to help, and we’d love to chat. Contact us through or book a demo here

We only use the most advanced adaptive hashing, secure network with SSL, and heavy-duty VPN to protect your data. Your credit card information is kept secure with Stripe—renowned as one of the world’s safest payment platforms.

Happy Customers

Don’t just take our word for it...

After spending 10 years based in Tokyo as an expat you accumulate a lot of correspondence which doesn’t go away the minute you leave. Thanks to MailMate bringing this service (finally) to Japan it was a worry I crossed off my list. The process is simple, online and offers various levels of service so you have choices. My mail is making it to me in South Korea regularly and securely.

Paul Hardisty, President & Representative Director - Sports Footwear & Apparel Industry

Mailmate's service has proven to be much, much more than virtual mail forwarding. They assist with getting me copies of all my Japanese correspondence, utility bills, and government notices, provide a bill payment facility when I am outside of Japan, and even help translate correspondence I don’t understand.

They’re practically my Japanese concierge at a fraction of the cost I was previously paying property managers, assistants, and translators, etc. for the same service(s).

Managing Director (Asia Pacific), International Trading Company

View your mail from anywhere and never pay a Convenience Store bill again

See all your mail from anywhere anytime and pay your bills with the click of a button. You’ll never need to run to the Convenience Store last minute again.

By signing up, you agree to our Terms of Service, Privacy Policy, and Handling of Personal Information.