Get a Tax Representative
for your Property Purchase
Comply with Japanese legal requirements, receive property tax notifications, and pay all in one place.
About Tax Representation Requirements
for Expats & Foreign Property Owners
Property owners who do not reside in Japan are required to appoint a local tax representative and domestic point of contact. When purchasing property in Japan, we will be your tax representative in order to register your property. MailMate acts as a communication bridge between property owners and tax authorities, and facilitates payments that require a local Japanese bank account.
Managing two properties from Australia
Professional and outstanding service offered by John and his team, with a friendly "can do " attitude. Nothing too much trouble and it is like having a family member based in Japan to help you navigate the intricacies of the Japan property market and any language barriers. We have bought two apartments in Japan and frankly could not have done it without Mailmate..both initially and ongoing
DIY 🔧
Get the basics to buy and manage your property in Japan.
WHAT’S INCLUDED:
Receive and pay your property tax bills without a Japanese bank account.
Register MailMate as your Domestic Point of Contact at the time of your property purchase.
Receive your Japanese Mail digitally with English summaries & an interactive Mail Concierge.
- * One-time set-up & filing fee: ¥22,000
- * Paid annually
Peace of Mind 🌱
Everything you need for peace of mind for your property in Japan, even when you are not here.
WHAT’S INCLUDED:
Receive and pay your property tax bills without a Japanese bank account.
Register MailMate as your Domestic Point of Contact at the time of your property purchase.
Receive your Japanese Mail digitally with English summaries & an interactive Mail Concierge.
Local point of contact and bill pay for your condo or building association.
Local point of contact for utility set-up and ongoing bill-pay.
- * One-time set-up & filing fee: ¥33,000
- * Paid annually
Fully Serviced 🏠
One-stop solution for everything you need for your property set-up and ongoing peace of mind.
WHAT’S INCLUDED:
Receive and pay your property tax bills without a Japanese bank account.
Register MailMate as your Domestic Point of Contact at the time of your property purchase.
Receive your Japanese Mail digitally with English summaries & an interactive Mail Concierge.
Local point of contact and bill pay for your condo or building association.
Local point of contact for utility set-up and ongoing bill-pay.
Get fiber optic internet set-up at your property (inclusive of monthly internet fees)
- * One-time set-up & filing fee: ¥55,000
- * Paid annually
DIY 🔧
Get the basics to buy and manage your property in Japan.
WHAT’S INCLUDED:
Receive and pay your property tax bills without a Japanese bank account.
Register MailMate as your Domestic Point of Contact at the time of your property purchase.
Receive your Japanese Mail digitally with English summaries & an interactive Mail Concierge.
- * One-time set-up & filing fee: ¥22,000
Peace of Mind 🌱
Everything you need for peace of mind for your property in Japan, even when you are not here.
WHAT’S INCLUDED:
Receive and pay your property tax bills without a Japanese bank account.
Register MailMate as your Domestic Point of Contact at the time of your property purchase.
Receive your Japanese Mail digitally with English summaries & an interactive Mail Concierge.
Local point of contact and bill pay for your condo or building association.
Local point of contact for utility set-up and ongoing bill-pay.
- * One-time set-up & filing fee: ¥33,000
Fully Serviced 🏠
One-stop solution for everything you need for your property set-up and ongoing peace of mind.
WHAT’S INCLUDED:
Receive and pay your property tax bills without a Japanese bank account.
Register MailMate as your Domestic Point of Contact at the time of your property purchase.
Receive your Japanese Mail digitally with English summaries & an interactive Mail Concierge.
Local point of contact and bill pay for your condo or building association.
Local point of contact for utility set-up and ongoing bill-pay.
Get fiber optic internet set-up at your property (inclusive of monthly internet fees)
- * One-time set-up & filing fee: ¥55,000
Plan Comparison
| DIY | Peace of Mind | Fully Serviced | Multi-Property | |
|---|---|---|---|---|
| Breakdown | ||||
| Tax Representative | ✓ | ✓ | ✓ | ✓ |
| Domestic Point of Contact | ✓ | ✓ | ✓ | ✓ |
| Property Management and Association Bill-pay & Local Liaison | X | ✓ | ✓ | ✓ |
| Utility Set-up, Bill-pay, & Local Liaison | X | ✓ | ✓ | ✓ |
| Fiber Optic Internet (10 Gbps) | X | X | ✓ | ✓ |
| Properties | Up to 2 | Up to 2 | Up to 2 | 3 or More |
| Home Insurance | X | Add-on | Add-on | ✓ |
| Akiya, Property Help & Support Hotline | X | Add-on | Add-on | ✓ |
| Property Visit & Check-in | X | X | Add-on | ✓ |
| One Time Set-up & Filing | ¥22,000 | ¥33,000 | ¥55,000 | Talk to Us |
| Virtual Mailbox & Mail Management | ||||
| Virtual Mailbox for Japanese Mail | ✓ | ✓ | ✓ | ✓ |
| English Mail Summaries & an Interactive Mail Concierge | ✓ | ✓ | ✓ | ✓ |
| Complementary Mail Opens * | 2 p/mo | 5 p/mo | 10 p/mo | ✓ |
| Auto-pay for bills * | ✓ | ✓ | ✓ | ✓ |
| Free Letter & Document Mail storage for 30 days * | ✓ | ✓ | ✓ | ✓ |
* Mail & Bill-pay usage rates apply, please see our usage rates table for information mail and bill-pay usage.
MailMate, Your Gateway to Japan.
See our other services for property owners in Japan
Everything you need to connect to local utilities including set-up, contracting, and bill-pay support.
Fiber Optic internet hook-up and contract with local internet provider (no Japanese bank account required).
Get your Japanese mail from anywhere in the world online with English Summaries.
Pay bills through MailMate that would require you to go to a local convenience store.
Get your Domestic Point of Contact to ensure compliance and hassle-free property management
MailMate will act as a liaison between you and authorities, service providers, and more.
Frequently Asked Questions
Yes, if you don't live in Japan but own a property, you are required to appoint a tax representative. This is because Japanese tax law mandates that non-residents with tax obligations, such as property tax, must designate a tax agent to handle matters like filing tax returns and paying taxes.
A tax representative specifically handles tax-related matters, such as filing tax returns and complying with Japanese tax laws. Meanwhile, a domestic contact person acts as a point of contact in Japan for administrative or legal correspondence.
Yes, MailMate can serve as both a domestic contact person and a tax representative. We can manage property registration correspondence and general administrative needs as well as assist with tax filings and compliance for foreign individuals and businesses.
A local tax representative handles taxes from local authorities, such as inhabitant tax, fixed asset tax, and business premises tax, which are prefectural and municipal specifics. A national tax representative deals with taxes from the National Tax Agency, including income tax, corporate tax, and consumption tax.
Yes, MailMate can act as a national and local tax representative. They will assist with tax filing and obligations at the municipal and national levels.
Get a Tax Representative for your Property Purchase
Comply with Japanese legal requirements, receive property tax notifications, and pay all in one place.
A Flight Attendant Achieved His Dream to Own a Home in Japan with MailMate
MailMate’s comprehensive list of services really impressed me. They are the perfect company to work with for managing properties in Japan from overseas. I was genuinely impressed and have absolutely loved the experience so far.”
Learn how Javier Batista Santiago, a flight attendant from the United States, successfully became a property owner in Japan with MailMate’s comprehensive property management services.
Join MailMate today and get a tax
representative for your property.
