Your all-in-one virtual office solution–launch with everything you need in Tokyo today!
Everything you need to get started, all in one place. Supercharge your launch with MailMate.
Incorporation Support
Incorporation support available. Talk to an expert and understand what the perfect solution is for you. Choose between a GK or KK based on your needs with legal support.
Virtual Mailbox
Get all your mail online and through our app on desktop or phone. Our team is here to help with any mailroom needs you have.
English Support and Bilingual Receptionist Available
We’re here to help you on your business journey in Japan. Get English support from a bilingual team. Add a phone number and a receptionist for Japanese call handling.
Launch Kit
Everything you need for AP & expense management in one place–we connect the paper and digital worlds of Japan so you have everything in one place.
We specialize in Japan market entry support and we use MailMate to incorporate. It's easy, efficient, and cuts out having to put all the pieces of the puzzle together yourself. We recommend MailMate to our clients and use it for ourselves.
Yuga KodaCo-Founder, Nihonium
Launching our Japan operations meant incorporating at a location in Japan and receiving Japanese mail—MailMate made this easy and enables us to better manage our Japanese subsidiary from our headquarters in New York.
Shiraz ZaidiFinance Director, Localised
Why Launch Your Business in Tokyo?
Tokyo is known for its vibrant energy and cutting-edge innovations that create opportunities for network and growth.
The city’s cultural landmarks and modern skyscrapers are the perfect blend of tradition and modernity.
Business in Tokyo is known for:
Unparalleled access to major markets in Japan, China, and the rest of Asia.
Home to numerous tech giants and startups, Tokyo is a thriving center for innovation and technology development.
Enjoy various government incentives, including tax breaks, subsidies, and support for foreign entrepreneurs.
Operate in one of the world’s most stable and mature economies, ideal for long-term business growth.
Leverage extensive international business networks and events that connect entrepreneurs globally.
An International Business and Innovation Hub
Ranked first in the Innovation Cities™ Index for 2023, third in the 2023 Global Power City Index, and second In Global Finance Magazine's Best Cities Index, Tokyo attracts global funds, talent, technology, and information.
With the highest concentration of domestic and foreign-affiliated companies in Japan, Tokyo offers unparalleled opportunities for business and innovation. Establishing a presence here connects you to a dynamic network and the global market.
Strategic location for global connections
Tokyo’s geographic location is the perfect place that attracts companies worldwide:
Economic Powerhouse
Tokyo is one of the largest economic powerhouses in the world, attracting businesses and investors from around the globe.
Government Support
The Japanese government provides support to startups through various initiatives, grants, and subsidies.
Innovative Ecosystem
Tokyo’s vibrant innovation ecosystem provides startups with mentorship, funding, and networking opportunities.
Thriving Tech Scene
Tokyo is a hub for technology with a thriving tech scene that includes major global corporations and groundbreaking startups.
Services and features
Your all-in-one virtual office solution for getting your business up and running, from filling out forms to opening corporate bank accounts.
Business Address
Japan’s business regulation requires businesses to have a physical address in Japan. MailMate’s virtual address in Tokyo solves this problem.
Mail Handling
From mail scanning, translating, and forwarding, MailMate will handle your mail carefully.
Invoice Tracking & Creation
Track any invoices you receive by mail (Japan still loves paper!). Track other invoices via an AP email address. Mark what was paid for easy tracking.
Receptionist Services
Get a Japanese speaking receptionist to answer calls for your business.
Receipt & Expense Tracking
Be audit-ready at all times. Accelerate your early company operations by streamlining your expense tracking and compliance.
Bill Payment
Pay bills that come to your mail inbox directly in MailMate.
Even if MailMate can not personally help you, we will direct you to the correct personnel for business-specific needs.
As seen in:
Signup Flow For Getting a Virtual Office in Tokyo
With MailMate, you comply with Japan’s business regulations by having a physical address with us.
STEP 1
Create a free account
Complete the verification process to activate your account and ensure compliance with local regulations.
STEP 2
Use MailMate’s address to register your company
MailMate provides a virtual address in Tokyo for you to use to incorporate in Japan. We’ll support you through this process.
STEP 3
Check your business mail online
With a virtual address, you’ll also get a virtual mailbox to scan and translate your business mail.
If you can’t find the answer you’re looking for below, reach out to our
customer support team.
Yes! We provide reputable business addresses in Tokyo, but also in Fukuoka that individuals can use for company registration. Please book a demo call so you can choose the best plan for your business.
Yes! We offer virtual office addresses in Tokyo that you can use on marketing collateral or to register your company in Japan. Please inquire about the best plan for your company.
It is your business phone number, staffed by remote receptionists, letting you nurture leads and prospective clients and establish yourself as a Japan-based business. Using a virtual receptionist service in Tokyo, you will be able to capitalize on each call-in and create a powerful first impression of your business with native Japanese bilingual receptionists on standby.
MailMate's service provides you with a physical mailing address in Tokyo, securely housed within MailMate HQ. When we receive a piece of mail on your behalf, we systematically scan your mail (outer envelope only) and upload it to our servers. Then you request to have your mail opened, scanned, translated, summarized, or settled—all with 1-click.
On your MailMate dashboard, you can request any item to be forwarded to you. Allow 2 business days for the item(s) to arrive at the forwarding address.
Nope—you can pay month by month, and cancel anytime.
We’ll do our best to help, and we’d love to chat. Contact us through support@mailmate.jp or book a demo here.
We only use the most advanced adaptive hashing, secure network with SSL, and heavy-duty VPN to protect your data. Your credit card information is kept secure with Stripe—renowned as one of the world’s safest payment platforms.
Security & Privacy
Digitize In Confidence
We implement industry-leading security measures to protect your data and ensure your peace of mind.
Unparalleled access to major markets in Japan, China, and the rest of Asia.
