Application Form for Supplementary Schedule to Family Register (Koseki Fuhyou no Hoketsu Rireki Shinsei sho) for Minato Ward, Application Form
In Minato Ward, Tokyo, the Application Form for Supplementary Schedule to the Family Register (戸籍の附票の写し請求書) is a document used to request a copy of the supplementary schedule to a family register.
Image: Application Form for Supplementary Schedule to Family Register (Koseki Fuhyou no Hoketsu Rireki Shinsei sho) for Minato Ward, Sample
This schedule, known as "戸籍の附票" (koseki no fuhyo), contains the address history of individuals listed in the family register (戸籍). It tracks all the addresses where these individuals have lived from the time the family register was created until the present.
Here are some key points regarding this document and the application process:
Purpose of the Supplementary Schedule (戸籍の附票)
The 戸籍の附票 is primarily used to verify an individual’s residence history.
If all individuals listed in the family register are no longer registered in it (through removal or other reasons), the document becomes a "Jofuhyo" (除附票).
In cases where the records were revised due to digitalization, the older version is referred to as a "Kaisei-gen fuhyo" (改製原附票).
However, Jofuhyo and Kaisei-gen fuhyo cannot be issued once their retention period has expired. Instead, a certificate of disposal may be provided free of charge.
Recent Changes (January 11, 2022)
As of January 2022, the supplementary schedule now includes additional information such as the individual’s date of birth and gender.
Who Can Apply
The applicant must be either the person listed in the family register, their spouse, or a direct relative (children, grandchildren, parents, or grandparents).
Individuals who do not fall under these categories may not be able to apply unless there is a legitimate reason, and additional documentation may be required.
Those under the age of 15 may have restrictions based on the reason for the request.
Where to Apply
Applications can be submitted at the Community Service Divisions of Minato Ward's comprehensive offices or at the Daiba Branch Office.
If the applicant’s family register is not located in Minato Ward, they must apply in the municipality where their family register is located.
Required Information on the Application Form
The following details need to be filled out on the application form:
The applicant’s name, address, and contact number.
The relationship between the applicant and the person listed in the family register.
The registered domicile (honseki) and head of the family (hittosha).
Indicate whether the entire supplementary schedule is needed or just a part of it, including the reason for the request.
Specify whether the head of the family and registered domicile should be included in the issued copy.
Documents Required
For the individual or spouse making the request:
Proof of identity (e.g., driver's license, passport).
For direct relatives:
Documentation proving the relationship, unless it can be verified through Minato Ward's records.
For agents:
A letter of proxy (委任状).
The agent’s proof of identity.
A copy of the applicant's identification documents.
Fees
There is a fee associated with issuing the supplementary schedule.
Special Cases
If someone other than the person, spouse, or direct relative makes a request without a letter of proxy, the application might be subject to additional scrutiny, including providing necessary documentation. The Community Service Division should be contacted for more details.
In summary, the Application Form for Supplementary Schedule to the Family Register in Minato Ward is a formal request for obtaining an individual's address history as recorded in their family register. It plays an essential role in verifying one's residence history, particularly in legal and administrative contexts.
How to Apply for Application Form for Supplementary Schedule to Family Register (Koseki Fuhyou no Hoketsu Rireki Shinsei sho) in Minato Ward
Step 1. Check for Eligibility
The applicant must be the person listed in the family register, their spouse, or a direct relative (child, grandchild, parent, or grandparent).
Step 2. Gather Required Documents
You will need:
Proof of identity (driver's license, passport).
For direct relatives, proof of relationship (if not verified by Minato Ward records).
Step 3. Fill Out the Application Form
Include the following:
Your full name, address, and phone number.
The relationship between you and the individual listed in the register.
Details of the family register (honseki) and the head of the family (hittosha).
Indicate whether you need the full schedule or a part of it, the number of copies, and the purpose of the request.
Specify if the honseki and hittosha details are necessary.
Step 4. Submit the application
Submit the application form to one of the community service offices in Minato Ward, either in person or by mail.
Step 5. Pay the Applicable Fees
Refer to the fee schedule for issuing the document.
Step 6. Receive the Copy
After processing, you will receive the requested supplementary schedule (fuhyo).
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Frequently Asked Questions
How do I ask for Application Form for Supplementary Schedule to Family Register in Japanese?
To ask for the Application Form for Supplementary Schedule to Family Register, you can say ”Koseki Fuhyou no Hoketsu Rireki Shinsei-sho no hakko o onegaishitainodesuga” (戸籍の補欠履歴申請書附の発行をお願いしたいのですが)
What is a Supplementary Schedule to Family Register in Japan?
A supplementary schedule (戸籍の附票) contains an individual’s address history as recorded in their family register.
Who can apply for a Supplementary Schedule to Family Register in Minato Ward?
The listed individual, their spouse, or direct relatives such as parents or children can apply.
How do I request a copy of my family’s Supplementary Schedule in Minato Ward?
Fill out an application with the necessary personal and family details, submit it to Minato Ward offices, and provide proof of identity.
What documents are required to request a Supplementary Schedule?
You need personal identification and, for relatives, proof of relationship unless verified by Minato Ward.
Is there a fee to request the Supplementary Schedule in Minato Ward?
Yes, a fee applies when requesting a copy of the supplementary schedule.
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