Example of a Letter of Proxy (Inin Jyo Form) for Minato Ward, Application Form

In Japan, a letter of proxy (委任状) or power of proxy (POA) allows an individual (the principal) to authorize another person (the proxy or agent) to act on their behalf in legal, administrative, or financial matters.

Image: Example of a Letter of Proxy (Inin Jyo) for Minato Ward, Sample

Common Use Cases

• Submitting applications: Such as residency registration or tax filings.

• Collecting documents: Retrieving official documents like residence certificates.

• Managing property: Handling real estate transactions or lease agreements.

• Bank transactions: Opening accounts or conducting banking activities.

The proxy must provide identification and the original, signed proxy letter when acting on behalf of the principal.

Documents To Be Submitted

1. A letter of proxy prepared by the person who is giving the power of proxy

2. Identification documents of the person who is giving the power of proxy (one photo identification card issued by a government or municipal office if it has a photo, or two photo identification cards if it does not have a photo such as a health insurance card)

3. A copy of the identification documents of the person giving the power of proxy (when you bring a copy of your health insurance card, the symbol and number on your health insurance card and the insurer's number Please bring a photocopy of your health insurance card with the symbol/number and insurer number masked so that they are not visible).

4. Fees and charges

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How to Use a Letter of Proxy (Inin Jyo) in Minato Ward

Step 1. Prepare Personal Information

Include the names and addresses of both the person authorizing the proxy and the proxy themselves.

Step 2. State the Task

Clearly indicate the task for which the proxy is being authorized (e.g., birth registration).

Step 3. Sign the Document

Both parties should sign the document.

Step 4. Submit to the Ward Office When Handling the Task

The proxy should submit the form when handling the official task.

👉 To learn more about Letter of Proxy (Inin Jyo) in Minato, please go here.

Frequently Asked Questions

What is a proxy letter (委任状) used for in Japan?

Proxy letters authorize someone to act on your behalf for legal, administrative, or financial tasks, such as submitting residency paperwork or handling real estate transactions.

Is a proxy letter legally binding in Japan?

Yes, if it is properly signed, stamped, and the person acting provides valid identification.

Can a power of proxy be used for banking activities in Japan?

Yes, it can authorize another person to open bank accounts or manage transactions.

What identification is needed when submitting a proxy letter?

The proxy must provide valid ID (e.g., driver’s license, passport, My Number card) when submitting documents or acting on behalf of the principal.