Request for Family Register Certificate (Koseki Shoumeisho-tou Seikyuu-sho) for Minato Ward, Application Form
Image: Request for Family Register Certificate (Koseki Shoumeisho-tou Seikyuu-sho) for Minato Ward, Sample
In Minato Ward, Tokyo, the 戸籍証明書等請求書 (Koseki Shoumeisho tou Seikyuu-sho = Request for Family Register Certificate and Other Documents), which is an official document used when individuals need to request copies of their family register (戸籍, koseki) and related documents. The family register is a record in Japan that contains information on family relationships, including births, deaths, marriages, and divorces.
The Koseki Shoumeisho tou Seikyuu-sho form allows individuals to apply for various official documents, such as:
戸籍謄本 (Koseki Tohon): A complete copy of the family register.
戸籍抄本 (Koseki Shohon): A partial copy of the family register, typically for one individual.
身分証明書 (Mibun Shoumeisho): A certificate of identification or personal information.
除籍謄本 (Joseki Tohon): A copy of a family register that has been closed due to events such as death or marriage.
Residents of Minato Ward can use this form to request these documents at the ward office for legal, administrative, or personal reasons, e.g., proof of family relations for inheritance procedures or marriage registrations.
How to Apply for Request for Family Register Certificate (Koseki Shoumeisho-tou Seikyuu-sho) in Minato Ward
To apply for the Request for Family Register Certificate (Koseki Shoumeisho-tou Seikyuu-sho) in Minato Ward, follow these steps:
1. Check for Eligibility
Only individuals who are directly related to the family register (koseki) can request the documents. If you are not listed on the family register, you will need written consent or legal authority (e.g., a power of attorney).
2. Understand Which Documents You Can Request
You can request various documents using this form, including:
Koseki Tohon: Complete family register copy.
Koseki Shohon: Partial family register copy.
Joseki Tohon: Family register of individuals who have passed or when a register has been closed.
Mibun Shoumeisho: Certificate of personal status.
3. Apply Using Any of the Following Application Methods
There are three primary ways to apply:
In-Person at the Minato Ward Office
Visit the Family Registry Division (戸籍課, Koseki-ka) at the Minato Ward Office.
Bring the necessary identification documents (driver's license, residence card, etc.).
Fill out the Request for Family Register Certificate (Koseki Shoumeisho-tou Seikyuu-sho) form at the office, or bring a pre-filled form.
Pay the applicable fees (typically around ¥450 per document).
Address:
Minato City Office
Family Registry Division
1-5-25 Shibakoen, Minato City, Tokyo 105-8511
Business Hours:
Monday to Friday, 8:30 AM – 5:15 PM (excluding national holidays and New Year’s holidays)
By Post
You can apply by mail if visiting the office is inconvenient. Here’s how:
Download and fill out the application form from the Minato Ward website.
Include a copy of your identification document (such as a driver’s license or residence card).
Attach a self-addressed stamped envelope for the return of your documents.
Send the form, your ID copy, and a postal money order (for the fee) to the Minato Ward Office.
Mailing Address:
Minato City Office
Family Registry Division
1-5-25 Shibakoen, Minato City, Tokyo 105-8511
Online (If Applicable)
Minato Ward may offer online applications through Japan’s My Number Portal or a similar system, allowing residents to request documents without visiting the office.
4. Bring Required Identification
You will need a government-issued ID such as:
Driver’s License
Residence Card (Zairyu Card)
My Number Card (for online applications)
5. Pay Processing Fees
The typical cost is ¥450 per document requested.
Payment can be made by cash (in-person), postal money order (by mail), or online payment options if available.
6. Wait During Processing Time and Then Collect Your Records
In-person applications: Usually same day.
By mail: Around one week or more, depending on postal services.
Following the steps outlined above ensures that residents of Minato Ward can efficiently request their family register documents for legal, personal, or administrative purposes.
👉 To learn more about Minato’s Request for Family Register Certificate, please go here.
👉 See also MailMate’s guide on Japan’s Family Register System (koseki in Japan).
Frequently Asked Questions
How can I request a family register certificate in Minato Ward?
You can request a family register certificate (Koseki Shoumeisho) in Minato Ward by visiting the ward office in person, applying by mail, using the online My Number portal, or at select convenience stores.
What documents are required to request a Koseki Tohon?
You need a valid ID such as a driver’s license or My Number card, and potentially additional documents if applying on behalf of someone else.
How much does it cost to request a family register certificate in Minato Ward?
Fees vary, but as of April 2021, Minato Ward offers certain certificates for free under specific conditions.
Can I apply for a family register certificate online in Minato Ward?
Yes, you can apply through the My Number portal, provided you have the necessary documentation and a valid My Number card.
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