Notification of Change of Household (Setai Henkou Todoke) for Minato Ward, Application Form

The term 世帯変更届 (Setai Henkou Todoke) translates to "Notification of Household Change" in English.

Image: Notification of Change of Household (Setai Henkou Todoke) for Minato Ward, Sample

In Minato Ward, Tokyo, and throughout Japan, this document is used to officially report changes in household composition or structure to the ward office. 

Such changes may include the following:

1. Formation of a New Household: When someone establishes a new household separate from their previous one, such as when moving out independently.

2. Joining an Existing Household: When an individual moves into an already established household (e.g., moving in with family members or roommates).

3. Separation of Households: When a household splits into two or more separate entities. This often happens due to marriage, divorce, or other reasons where members decide to live separately.

4. Changes within a Household: Adjustments like changing the head of the household (e.g., when the previous head passes away or moves out).

Procedure in Minato Ward

To file the Notification of Change of Household (世帯変更届 = Setai Henkou Todoke), the person making the notification needs to visit the Minato Ward office in person. 

Here’s what the procedure generally involves:

Documents Required

•  Identification (such as a residence card, driver’s license, or My Number Card).

•  Residence certificate (住民票, Jūminhyō) if applicable, to provide proof of residence or changes.

•  Any additional forms or documents that might be requested based on the specific type of change.

• If foreign residents are involved, their Residence Card, Special Permanent Resident Certificate, or Foreign Resident Registration Certificate is required.

Filing the Notification

• The notification should be filed within 14 days of the household change.

• The ward office may ask for additional information to verify the change, such as the relationship between household members.

After submission, the ward office updates the records in their system, and a new residence certificate reflecting the updated household structure can be issued upon request. It’s essential to complete this notification promptly to ensure that official records, taxes, and services (like health insurance) are correctly aligned with the new household information.

👉 Download link for Notification of Change of Household (Setai Henkou Todoke) for Minato Ward - Application Form (PDF)

How to Apply for Notification of Change of Household (Setai Henkou Todoke) in Minato Ward

Step 1. Visit the ward office 

Go to your local Minato Ward office's resident section.

Step 2. Prepare required documents

Bring identification (e.g., My Number card, residence card), as well as any relevant documents like health insurance cards or certificates proving family relationships.

Step 3. Fill out the application form

Obtain and complete the "Notification of Change of Household" form at the office.

Step 4. Submit the form

Hand in the form along with your documents.

👉 To learn more about Notification of Change of Household (Setai Henkou Todoke) application form, please go here.

Frequently Asked Questions

How do I ask for a Notification of Change of Household form in Japanese? 

To ask for Notification of Change of Household , you can say ”Setai henkou todoke todoke no Hakkou wo onegai shitai no desu ga” (世帯変更届の発行をお願いしたいのですが)” .

What is the Notification of Change of Household in Minato Ward? 

It is a required procedure to report changes in your household, such as a change in the head of household, household separation, or merging, to update municipal records.

How do I apply for the Notification of Change of Household? 

Visit your local Minato Ward office with identification and relevant documents, complete the designated form, and submit it to the resident section.

What documents are needed for the Notification of Change of Household? 

You will need identification documents like a My Number card or residence card, and other documents related to the household change (e.g., health insurance cards or family relationship certificates).

Where can I submit the Notification of Change of Household in Minato Ward? 

You must submit the notification in person at the resident section of your local Minato Ward office.