Notification of Change of Residence (Jyumin Idou Todoke) for Minato Ward, Application Form

The Notification of Change of Residence in Minato Ward is a mandatory procedure that residents must follow when they move into Minato Ward from another municipality.

Image: Notification of Change of Residence(Jyumin-Idou-Todoke) for Minato Ward, Sample

This process ensures that your residence information is correctly updated in the local government’s records. The for in Japanese is 住民移動届 = jyumin idou todoke, and its English equivalent is Notification of Change of Residence.

It is also known as 転入届 = tennyu todoke, a moving-in form that you submit when moving to a new city. 

Key Steps and Requirements

1. Required Documents:

• Certificate of Change of Residence (Tenshutsu Shomeisho): This document is issued by the previous municipality where you resided. It confirms that you have officially moved out.

• Personal Identification Documents: You must present personal ID documents, such as a My Number card (マイナンバーカード) or a Basic Resident Registration Card (住民基本台帳カード), if applicable.

• My Number Cards for All Members: If the applicant and family members have My Number or Basic Resident Registration cards, they must be provided, and the PIN codes must be entered during the process. This applies to all members of the household who are moving.

• Documents for Foreign Residents: Foreign residents must present their Residence Card (在留カード), Special Permanent Resident Certificate, or their former Foreign Resident Registration Certificate.

2. Procedure for Special Notification (特例の転入届):

If you have previously submitted a Notification of Change of Residence using your My Number or Resident Registration Card, the process becomes more streamlined. Foreign residents have also been eligible for this process since July 8, 2013. In this case, you only need to present your card, and your PIN must be entered to complete the registration. This "special notification" allows you to continue using your card even after moving into Minato Ward.

3. Period for Filing the Notification:

• The notification must be submitted within 14 days after you start living in Minato Ward. You cannot file it before you move in. If you exceed the 14-day period, you may need to provide additional proof, such as a rental contract, to show when you began residing in Minato Ward.

• If the notification is not completed within 30 days of the date of departure from your previous residence, you might lose the ability to use your My Number or Basic Resident Registration cards in the new location.

4. Important Notes:

• The electronic certificates stored in the My Number card will expire when you move into a new municipality. You will need to apply for reissuance if you want to continue using the electronic services.

• Foreign residents or individuals using a My Number card for the special notification procedure can continue using the card for residence verification, provided all members input their PIN codes at the time of submission.

The procedure ensures that your legal residence is up-to-date and allows the use of My Number services in your new location in Minato Ward. If the notification is delayed beyond the stipulated time, certain restrictions or additional procedures may apply​(

👉 Download link for Notification of Change of Residence (Jyumin Idou Todoke) for Minato Ward - Application Form (PDF)

How to Apply for Notification of Change of Residence (Jyumin-Idou-Todoke) in Minato Ward

Step 1. Prepare documents

Bring identification (residence card or passport), your health insurance card, and your My Number Card (if applicable).

Step 2. Visit the ward office

Go to your nearest Minato Ward office.

Step 3. Fill out the form

Complete the "Notification of Change of Residence" form (available at the office).

Step 4. Submit the form

Provide the completed form along with your documents to the staff.

Step 5. Receive confirmation

Once processed, you'll receive confirmation of the address change.

👉 To learn more about the Notification of Change of Residence (Jyumin Idou Todoke) application form, please go here.

👉 See also MailMate’s guide on how to change your address in Japan. 

Frequently Asked Questions

How do I ask for Notification of Change of Residence in Japanese? 

To ask for Notification of Change of Residence , you can say “Jusho henkou todoke no hakkou wo onegai shitai no desu ga” (住所変更届の発行をお願いしたいのですが)” 

What documents do I need to submit a notification of change of residence in Minato Ward?

You will need a Certificate of Change of Residence (転出証明書) issued by your previous municipality, personal identification documents (such as My Number card or Basic Resident Registration Card), and My Number or Resident Registration cards for all family members moving. Foreign residents need to provide their Residence Card or Special Permanent Resident Certificate.

Do I need to file the notification before moving to Minato Ward?

No, you cannot submit the notification before you start living in Minato Ward. The notification must be filed within 14 days after you begin residing in the ward.

Can I use my My Number card when moving to Minato Ward?

Yes, if you have previously used your My Number card for a notification of change of residence, you can continue using it in Minato Ward. However, you will need to input the PINs for all family members' My Number cards during the process. Keep in mind, the electronic certificate stored on your My Number card will be invalidated and will require reissuance.

What happens if I miss the 14-day deadline to notify Minato Ward?

If you fail to submit the notification within 14 days, you may need to provide additional documentation such as a rental contract to verify the date you started living in Minato Ward. If more than 30 days have passed since you moved from your previous residence, your My Number or Basic Resident Registration cards may no longer be usable for residence verification.

What is the special notification for change of residence?

The special notification applies to those who previously submitted a change of residence using their My Number or Basic Resident Registration Card. It allows for a simplified process, especially for foreign residents, provided they input the PIN for all members' cards during the notification.