Application for Certificate of Residence for Non-Minato City Residents (Minato-shi Gai Juminhyou Shoumeisho Shinsei) for Minato Ward, Application Form

If your permanent domicile (honseki) is located outside of Minato Ward, and you need a "Koseki Zenbu Jiko Shomeisho" (Family Register Certificate - Full Details), you can now apply for it in Minato Ward.

Image: Application for Certificate of Residence for Non-Minato City Residents (Minato-shi Gai Juminhyou Shoumeisho Shinsei) for Minato Ward, Sample

If your permanent domicile (honseki) is located outside of Minato Ward, and you need a "Koseki Zenbu Jiko Shomeisho" (Family Register Certificate - Full Details), you can now apply for it in Minato Ward. 

Since March 1, 2024 (Reiwa 6), Minato Ward has begun the issuance of nationwide certificates. This means that even if your domicile is not registered in Minato Ward, you can request a Family Register Certificate at any of Minato Ward’s general branch offices.

However, if you require a Koseki Kojin Jiko Shomeisho (Family Register Certificate - Individual Details), you will not be able to apply for it in Minato Ward. Instead, you must apply to the municipality where your domicile is registered.

If your domicile is registered in Minato Ward, here is what you need to know about the application process:

Eligible Applicants

• The person registered in the family register

• Their spouse

• Direct lineal relatives (children, grandchildren, parents, grandparents)

• Other applicants may be denied based on the reason for the request (please contact the relevant Minato Ward office for more information).

• Note: If the applicant is under 15 years old, the request may be denied depending on the circumstances (please contact the Shiba District General Branch Office for further information).

Where to Apply

• General Branch Offices of the Residents’ Division of Minato Ward or the Odaiba Branch Office.

Information Required on the Application Form

• Applicant’s address, name, daytime contact number

• Relationship between the applicant and the person listed in the family register (if this cannot be verified in Minato Ward’s family register, a copy of another family register confirming the relationship may be required)

• Domicile

• Head of the family (the first person listed in the family register)

• Type of certificate required (Full Details [Koseki Zenbu] or Individual Details [Koseki Kojin])

• Number of copies

• Purpose of use

Required Documents

• Identification document for the applicant (such as a driver’s license, passport, or health insurance card).

• Documents that can prove the change in household (e.g., marriage certificate, divorce certificate, etc.).

• If a proxy is submitting the notification, a letter of authorization from the head of the household is required, along with the proxy’s identification.

👉 Download link for Application for Certificate of Residence for Non-Minato City Residents (Minato-shi Gai Juminhyou Shoumeisho Shinsei) for Minato Ward - Application Form (PDF)

How to Apply for Application for Certificate of Residence for Non-Minato City Residents (Minato-shi Gai Juminhyou Shoumeisho Shinsei) in Minato Ward

Step 1. Check Eligibility

Ensure you have a residence outside Minato but require a certificate.

Step 2. Gather Required Documents

Prepare proof of identity (e.g., passport, residence card).

Step 3. Application

Fill out the application form available at the local ward office or online.

Step 4. Submit in Person

Visit the designated Minato Ward office and submit your documents.

Step 5. Collect the certificate

If you go in person to the ward office, you should be able to collect the certificate on the same day that you apply for it. 

👉 To learn more about Application for Certificate of Residence for Non-Minato City Residents(Minato-shi Gai Juminhyou Shoumeisho Shinsei) form, please go here.

👉 See also MailMate’s guide on Juminhyo in Japan.

Frequently Asked Questions

How do I ask for Certificate of Residence for Non-Minato City Residents in Japanese? 

To ask for  Application for Certificate of Residence for Non-Minato City Residents, you can say “Minato shi gai juminhyou shoumeisho shinsei no Hakkou wo onegai shitai no desu ga” (港区外住民票証明書申請の発行をお願いしたいのですが).

How can non-residents of Minato Ward apply for a Certificate of Residence?

Non-residents can apply by visiting the local Minato Ward office and submitting the required documents, such as proof of identity and a completed application form.

What documents are needed for a Certificate of Residence in Minato Ward? 

Applicants must provide proof of identity, such as a passport or residence card, along with the application form.

Can I apply for a Minato Ward Certificate of Residence online? 

The application form is available online, but submission typically requires an in-person visit.

How long does it take to process a Certificate of Residence in Minato Ward? 

Processing times vary but typically can be received on the same day if you go in-person.