Application for Issuance of Identification Card (Mibun-Syoumeisyo Kouhu) for Minato Ward, Application Form
The Application for Issuance of Identification Card in Minato Ward allows residents to access important legal documents related to their family register, following a structured process and presenting necessary documentation for verification.
Image: Application for Issuance of Identification Card (Mibun-Syoumeisyo Kouhu) for Minato Ward, Sample
Please keep the following in mind when applying for the issuance of an identification card at any of Minato Ward’s City Offices.
For those whose family register is outside Minato Ward (港区外の本籍): As of March 1, 2024 (令和6年3月1日), Minato Ward started offering a service where residents can apply for a Koseki Tōhon (戸籍謄本, full copy of family register) even if their honseki chi (本籍地, permanent domicile) is in a different ward or city. This process is known as 戸籍の広域交付 (Koseki's Wide-Area Issuance). However, this is only available for a full registry copy and not for individual portions.
For those whose family register is located in Minato Ward (港区に本籍がある場合): In this case, an applicant can directly apply for the issuance of a full copy of the family register (全部事項証明書, zenbu jiko shōmeisho) or a partial copy of individual information (個人事項証明書, kojin jiko shōmeisho) from the ward office. However, this can only be done by specific individuals: the person named in the registry, their spouse, or their direct relatives (parents, children, grandchildren, etc.).
Required Documentation
For the person in the family register or their spouse: A valid identification document must be presented.
For direct relatives: Proof of the family relationship is necessary unless this relationship is already clear from Minato Ward's records.
In case of proxy application: A letter of attorney (委任状, ininjō) from the person named in the family register, along with identification documents of both the applicant and the person giving authorization, must be submitted.
Application Locations
You can apply at the Citizen Services Desk (区民課窓口サービス係) in any of the Minato Ward general branch offices or the Daiba Suboffice.
Important Information for the Application
When applying, you must provide:
The current address, name, and contact information (daytime phone number).
The family register's permanent domicile (honseki chi) and the name of the head of the family (筆頭者, the first person listed in the family register).
The number of copies required and the purpose for which the documents are needed.
Fees
Typically, the issuance of a family register certificate involves a standard administrative fee in Japan, which must be paid at the time of application.
How to Apply for Application for Issuance of Identification Card (Mibun-Syoumeisyo Kouhu) in Minato Ward
Here are the steps to follow to receive an identification card from Minato Ward Office.
Step 1. Determine Eligibility
The applicant must be the individual requesting the identification card or their legal representative.
Step 2. Gather Required Documents
Prepare proof of identity (e.g., driver's license, passport).
Step 3. Fill Out the Application Form
Include your full name, address, and other personal details.
Step 4. Submission
Submit the application at Minato Ward's community service offices.
Step 5. Fees
Pay the required issuance fee.
👉 To learn more about Application for Issuance of Identification Card (Mibun-Syoumeisyo Kouhu) application form, please go here.
Frequently Asked Questions
How do I ask for Application for issuance of Identification Card in Japanese?
To ask for Application for Issuance of Identification Card, you can say “Mibun syoumeisyo kouhu no Hakkou wo onegai shitai no desu ga” (身分証明書交付の発行をお願いしたいのですが).
How can I request a family registry certificate in Minato Ward?
You can request a Koseki Tohon (full family registry copy) or Koseki Shohon (individual family registry extract) from Minato Ward if your family register (honseki) is located there. The application can be made at the citizen service desks in each ward office, or via mail. You’ll need to provide identification and specify whether you want a full or partial copy, as well as the purpose of the request (Minato City ).
What documents do I need to request a family registry certificate?
To request a certificate, you'll need identification (such as a driver's license or My Number card) and, if you're applying on behalf of someone else, a letter of attorney. If you're a direct relative (parent, child, or grandchild), you'll need to provide proof of your relationship unless it can be confirmed through Minato Ward records (Minato City ).
Can I request a family registry certificate if my honseki is outside Minato Ward?
Yes, starting March 2024, Minato Ward allows residents to request Koseki Tohon (full family registry copy) for honseki outside the ward through their wide-area issuance system. However, you cannot request partial extracts (Koseki Shohon) from Minato Ward for outside honseki (Minato City ).
What is the difference between a Koseki Tohon and a Koseki Shohon?
A Koseki Tohon is a full copy of all entries in your family registry, while a Koseki Shohon is an extract that contains information about a single individual listed in the registry. You will need to specify which type you require when making the request (Minato City ).
What are the fees for requesting a family registry certificate in Minato Ward?
For a Koseki Tohon or Koseki Shohon, the fee is typically 450 yen per copy. However, certain residents of Minato Ward may be exempt from fees under specific conditions, such as using the service between 2021 and 2025(Minato City ).
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